Many job seekers wonder if calling after submitting a job application will actually help them stand out. With competition for jobs increasing, people want to make sure they are doing everything possible to get noticed by employers.
Reaching out with a follow-up call can sometimes make a difference in the hiring process. This article will explore whether making that phone call really gives you an advantage and what job seekers should know before picking up the phone.
1) Wait at least one week after applying before calling
It is important for job seekers to give employers enough time to review applications. Most experts agree that waiting at least one week after submitting an application is best before reaching out by phone. This allows the hiring team to process applications without feeling rushed or pressured.
If someone calls too soon, it may come across as impatient. According to several hiring managers, waiting one to two weeks is usually ideal when following up on a job application. This timing shows respect for the company’s process and ensures a more positive first impression.
When that week has passed, start by calling and politely asking to speak with the hiring manager. Clearly mention that you applied and want to confirm your application was received. Keeping the call friendly and professional is important for making a good impression.
For job seekers looking to save time, tools like RoboApply can help them auto-apply to jobs across platforms or optimize your resume before starting the follow-up process. These tools can also help users keep track of submission dates, making it easier to remember when the right time to follow up is.
It is also best not to call more than twice in a week, as too many follow-ups can annoy the employer. Staying patient and respectful goes a long way during the hiring process. For more step-by-step advice, check out guides on how to follow up after a job application from iHire or community discussions on Reddit.
2) Limit follow-up calls to one or two times max
When following up after a job application, it is smart to limit phone calls to one or two times at most. Reaching out too many times can appear desperate or pushy to employers. One well-timed follow-up reflects real interest, but repeated calls may work against the candidate.
A good rule is to wait at least one week before making the first call. If there is no reply, a second call or an email a few days later is usually enough. Many hiring experts recommend not calling more than twice in a single week or continuing to contact the same employer with no response.
Most companies receive a large number of applications. Giving them a week or two shows respect for their process and timeline. If there is no response after two follow-ups, it is time to move on and focus efforts elsewhere.
Using platforms like RoboApply can take some pressure off candidates. With RoboApply, job seekers can auto-apply to jobs across platforms and track applications, making it easier to know when, or if, to follow up. This keeps the process organized and less stressful.
Following up is part of a smart job search, but every step should be planned. Choose follow-up timing carefully and keep messages short and polite. This helps keep the interaction positive and professional.
3) Call to express genuine interest in the role
Taking the time to call after applying for a job can help a candidate stand out and show real interest in the position. Recruiters and hiring managers often get many applications, so a direct phone call can make a positive impression if handled correctly. Keep the conversation short, clear, and polite.
Before calling, it’s helpful to have a brief script or set of questions ready. This helps the job seeker stay focused and sound professional. They might simply say, “Hello, my name is Sam Lee. I just submitted my application for the Marketing Coordinator role. I’m excited about the opportunity and wanted to learn a little more about the team and company culture.”
According to advice from Indeed, being specific and preparing questions about the company or role shows that the candidate has done their homework. For example, instead of just asking if the application was received, ask about qualities the team is looking for or what challenges the role will face in the first few months.
Platforms like RoboApply let users track where they applied and organize their follow-ups for greater efficiency. With tools that help applicants manage applications, prep resumes, and even auto-apply to jobs across platforms, candidates can spend more time researching companies and less time on manual tasks. A well-timed, genuine phone call—paired with a strong, targeted application—can show employers that an applicant is invested and proactive.
4) Prepare a concise and polite script for the call
Before calling a potential employer, it helps to plan exactly what to say. A short, polite script shows professionalism and helps the job seeker feel confident. Preparing these words in advance also prevents forgetting important points when nerves kick in during the call.
Start by greeting the person who answers, introducing yourself, and stating the job role applied for. If possible, ask to speak with the hiring manager. Keep the tone friendly and respectful. Use a clear voice and avoid rushing through the conversation.
Practice your script out loud a few times to sound natural rather than robotic. Job seekers might also want to write a few notes or key phrases to keep nearby during the call. This makes it easier to remember to thank the person at the end of the call.
A basic script might sound like this:
“Hello, my name is Jordan Lee. I recently applied for the Marketing Assistant position and wanted to express my continuing interest. May I ask if there are any updates on my application status?”
This direct approach saves everyone time and gently reminds the employer of your name and interest. Keeping things short and polite is key, according to guidance shared on iHire’s follow-up call script advice.
Getting ready with a script is one of the many steps job seekers can take to improve their chances. Tools that help optimize your resume or let you auto-apply to jobs across platforms can also make the search easier.
5) Avoid calling during busy hours or peak times
Calling to follow up right when offices open or during lunchtime can make your call less welcome. Hiring managers are often swamped with emails and meetings at the start of the day. They may also be away from their desks during lunch, making it hard for them to give you full attention.
Mid-morning or mid-afternoon is usually better. These times are quieter in most offices, so you have a better chance that the person can speak with you. According to career sites, hiring teams often contact candidates for offers around late morning or early afternoon, when they are most available.
Try to avoid calling right at the start of business hours, lunchtime, or late in the day. Calling at these times can make your message seem rushed or leave it lost in a busy schedule. Waiting for a quieter time helps you make a more professional impression.
Making your call at the right time could make a difference in whether you get noticed. If you want more tips on standing out or want to optimize your resume, consider using tools that streamline your process. RoboApply, for example, helps users auto-apply to jobs across platforms, giving them more time to focus on smart follow-up strategies.
6) Use the call to clarify any application details
When calling after an application, job seekers can use the opportunity to clear up any missing or unclear parts in their application. Sometimes, people forget to upload a file or leave out important information. A quick question on the phone can make sure the employer has everything they need.
If the job posting asked for specific attachments and the applicant isn’t sure what was received, it’s smart to ask politely if the required documents arrived. This helps avoid confusion or a lost chance because of missing paperwork.
A call also gives applicants a way to highlight corrections if they spot a mistake in their resume or cover letter after sending them. For instance, mentioning a small update over the phone is easier than waiting and hoping it gets noticed later.
Applicants may also need to explain gaps in job history or special circumstances. Calling lets them briefly address these issues upfront, so the employer understands the context behind a short job stint or a career break.
Job seekers can prepare for these talks by writing down what details need to be clarified. Making a short list keeps the call focused and professional. This practical approach helps both sides stay on the same page.
7) Mention any mutual connections if applicable
If a job seeker knows someone who works at the company, mentioning that connection when calling can be helpful. This shows the hiring manager there is already a link between the applicant and the organization. Even if the relationship is casual, it may help the job seeker stand out.
Begin by letting the hiring manager know who referred or recommended you. This can make the process more personal and shows the company that someone they know thinks highly of you. A mutual connection can also help by vouching for your work ethic or character.
For example, when calling, say, “Hello, my name is Sarah Lee. I recently applied for the customer service position. I was referred by John Kim, who is in your marketing department.” This approach is clear and polite. It tells the employer why you’re calling and how you are connected to their staff.
If you are sending a follow-up email instead of calling, mention your connection early in the message. For example: “I recently submitted my application for the customer service role. John Kim, your colleague in marketing, suggested I reach out to express my interest.”
According to tips from Indeed, stating a mutual connection can help make a positive impression. It also makes your application more memorable.
When building your resume or drafting your cover letter to mention connections, tools like RoboApply can make this easier than manual editing. Consider using RoboApply to optimize your resume or even create a professional cover letter that includes personal referrals. This way, you present your background and network in the best way possible.
8) Don’t call if the job posting requests no contact
If a job posting clearly says “no calls,” it is important to respect this direction. Employers can be put off when candidates ignore instructions, even if the intent is to stand out. Not following their rules may hurt your chances rather than help them.
Companies sometimes include this rule to manage their time or because they get many applications. Extra calls can interrupt their workflow, make the process slower, or leave a negative impression. It’s better to focus your energy on other ways to improve your application.
Job seekers can spend their time where it counts most. This includes making sure their resume is clear, targeted, and well written. Platforms like RoboApply make it easy to optimize your resume and send strong applications, so you can increase your chances without making calls that break the rules.
If you are still unsure about how to handle job postings with specific instructions, remember there are other ways to show your interest and stand out. Use tools to auto-apply to jobs across platforms or improve your cover letter and resume content instead of risking a bad first impression by calling when asked not to.
Ignoring a “no contact” instruction may show a lack of attention to detail or respect, which are important traits for most employers. Instead, follow all directions closely and let your application speak for you. This approach keeps you professional and polite throughout your job search.
9) Respect the hiring manager’s preferred communication mode
Every hiring manager has their own way they like to communicate. Some may prefer emails, while others respond better to phone calls or LinkedIn messages. Before reaching out, it’s a good idea to pay attention to how the company or job post asks candidates to follow up.
Many job listings offer clues about the preferred communication method. For example, if the posting mentions “email only” or includes a form on the website, it’s best to use that specific way. Ignoring these instructions can make a candidate seem careless or unable to follow directions.
If you are not sure which mode is best, look up the company website or check the original job listing for hints. Reaching out in the wrong way, such as calling when only emails are requested, may make your application less favorable.
Using the correct communication channel shows respect for the manager’s time. It also demonstrates an ability to follow instructions. This can help set your application apart from others who do not pay close attention to details.
Job seekers using platforms like RoboApply can benefit by keeping records of communication preferences for each job applied to. This helps ensure they always use the right contact method, increasing the chances of a positive response. For tips to streamline your job search and to auto-apply to jobs across platforms, consider using services like RoboApply.
10) A follow-up call can help your application stand out
A follow-up call after applying for a job can make a positive impact. It shows employers that the candidate is serious and willing to put in extra effort compared to those who only submit their applications online. Calling also proves that the job seeker has strong communication skills and values clear contact.
Some hiring managers mention that they take note of applicants who call in because it adds a personal touch. While not all employers respond well to calls, reaching out can give a job seeker’s name more visibility in the recruiter’s mind. If the company is busy or handling many applications, a quick follow-up can sometimes move an application to the top of the pile.
A follow-up call allows for clarification or correction of any details from the online application. It also gives applicants a chance to briefly share why they are interested in the position. For a step-by-step approach, job seekers can use a simple template:
- Greet the person and introduce yourself
- Mention the job title and date applied
- Politely ask about the status of your application
- Clearly explain your interest in the role
- Thank the person for their time
For those who want to streamline follow-up processes along with resume or cover letter creation, platforms like RoboApply help users build your resume with RoboApply and also track their job applications across many sites. This makes staying organized and proactive much easier, offering an advantage in today’s competitive job market.
For more ideas, Indeed shares tips on making an effective follow-up call.
Frequently Asked Questions
Job seekers often wonder if reaching out after submitting applications helps or hurts their chances. Knowing when and how to reach potential employers makes a difference in getting noticed and moving forward in the hiring process.
What should I say when inquiring about my job application status?
Keep your message short, professional, and polite. Introduce yourself and mention the job you applied for. Ask for an update and restate your interest in the position.
Example call script:
“Hello, my name is Sam Taylor. I recently applied for the Customer Service Representative position. I wanted to follow up and check the status of my application. I am very interested in the opportunity to contribute to your team and would appreciate any updates you can share. Thank you for your time.”
It’s helpful to have your resume and the job posting summary in front of you during the call. If you are nervous about calling, practice what you want to say a few times out loud. Remember, you only need to call once or twice—and waiting at least a week after applying before reaching out is standard advice. For writing a strong cover letter, consider using tools like RoboApply’s create a professional cover letter feature, which guides applicants with tailored content.
Is it recommended to contact an employer after submitting an online application?
Following up after submitting an online application is recommended by most hiring experts. It shows genuine interest in the job and can help your name stand out among other candidates. Many employers appreciate candidates who show initiative in a polite way.
Try reaching out by email or a brief call. Make sure to be clear and courteous. Following up should not replace submitting a well-done resume and cover letter—the basics still matter.
What is the appropriate waiting period before following up on a job application?
The recommended waiting period before calling or emailing is at least one week after you submit your application. This waiting time gives employers a chance to review all materials and move forward on their schedule.
If the job posting lists a closing date, wait a week after that date, not the date you submitted. This shows you respect their process and aren’t rushing the decision.
After an interview, when is it suitable to call the employer?
Wait about one week after your interview before following up with a call or an email. This is usually enough time for the employer to review their notes and maybe finish more interviews.
When you reach out, thank the employer for the interview, restate your interest in the position, and ask if there are any updates on your candidacy. You can find more tips for post-interview calls at Indeed’s guide.
What are the optimal times to follow up on a job application by phone?
The best times to call are typically mid-morning, between 10:00 a.m. and 11:30 a.m., or mid-afternoon, from 2:00 p.m. to 4:00 p.m. These times avoid peak busy hours when hiring managers are more likely to be in meetings or handling urgent tasks.
Avoid calling on Mondays or first thing in the morning, as many people are catching up on emails and planning their day. Also steer clear of late afternoons, especially on Fridays.
Do follow-up calls to an employer post-application reflect positively on potential candidates?
Well-timed, polite follow-up calls or emails can make a positive impression. They show that a candidate is motivated, interested, and willing to go the extra mile. Studies and employer advice suggest that employers remember candidates who reach out effectively.
However, calling too many times or being too aggressive can hurt your chances. Limit yourself to one or two follow-ups. Focus on being professional, respectful, and brief. Spend time making your resume as strong as possible before applying. Tools such as RoboApply help users optimize your resume and streamline the job search process.
