Understanding how to write an advance parole cover letter can make the application process easier and help avoid common mistakes.
A clear and organized cover letter shows USCIS that the applicant is prepared and gives important details that support the request.
This letter should include key information like the applicant’s name, type of request, and reasons for needing advance parole.
Many people find this step of the process stressful, but following a simple structure can make it manageable.
Useful tips and sample templates are available to guide applicants in preparing a strong advance parole cover letter.
Understanding Advance Parole Cover Letters
An advance parole cover letter helps applicants organize their documents and provide clear information when requesting permission to travel outside the United States.
It shows United States Citizenship and Immigration Services (USCIS) the reason for travel, the type of request, and any supporting details so that officers can better understand the situation.
Definition and Purpose
An advance parole cover letter is a written statement sent to USCIS with a travel document application package.
It introduces the applicant, lists the key documents included in the submission, and explains why the applicant needs advance parole.
Applicants use this letter to make their case for why USCIS should allow them to travel and return to the United States.
The cover letter is not a required document by law, but many applicants use it to make their request clearer and stronger.
Example 1: Standard Advance Parole Request (Form I-131 for Travel During Green Card Processing)
Emily Thomas
1234 Brookview Lane
Raleigh, NC 27604
emily.thomas@email.com
(555) 123-6789
May 12, 2025
USCIS
Attn: I-131 Application
PO Box 805887
Chicago, IL 60680-4120
RE: Advance Parole Application – Form I-131
A# 123-456-789
To Whom It May Concern,
I am submitting this cover letter in support of my Form I-131, Application for Travel Document (Advance Parole). I am currently in the process of adjusting my status to permanent resident (Form I-485 pending), and I wish to request advance parole to temporarily travel outside the United States to visit my family in Canada from July 5 to July 20, 2025.
Please find the following documents enclosed with my application:
-
Completed Form I-131
-
Copy of Form I-485 Receipt Notice (Form I-797C)
-
Copy of photo ID (passport and driver’s license)
-
Two passport-sized photographs
-
Copy of my current Employment Authorization Document (EAD)
-
Letter explaining travel purpose
-
Filing fee payment (if required)
I respectfully request that my application be processed at your earliest convenience. Thank you for your time and attention.
Sincerely,
Emily Thomas
Example 2: Emergency Advance Parole Request (Family Medical Emergency)
Michael Rodriguez
987 Westview Drive
Phoenix, AZ 85014
michael.rodriguez@email.com
(555) 765-4321
May 12, 2025
USCIS
Attn: I-131 Application (Expedited Request)
PO Box 805887
Chicago, IL 60680-4120
RE: Expedited Advance Parole Application – Urgent Medical Emergency
A# 789-654-321
To Whom It May Concern,
I am submitting this cover letter in support of my Form I-131, Application for Advance Parole. I am currently awaiting adjustment of status (Form I-485 pending), and I urgently request permission to travel outside the United States to visit my father in Mexico, who has been hospitalized and is in critical condition.
Enclosed you will find:
-
Completed Form I-131
-
Copy of Form I-485 Receipt Notice (Form I-797C)
-
Medical certificate from hospital in Mexico
-
Copy of photo ID and passport
-
Copy of EAD card
-
Two passport-sized photos
-
Personal letter explaining the urgency
-
Request for expedited processing
Due to the time-sensitive nature of this request, I kindly ask for expedited review and consideration. Thank you for your compassion and understanding.
Sincerely,
Michael Rodriguez
A well-written letter gives a summary of the application, mentions any special or urgent circumstances, and points out important evidence in the packet.
For template ideas and details, applicants often refer to guides like those at ImmigrationHelp.org on how to write an advance parole cover letter.
Role in Immigration Process
In the immigration process, the advance parole cover letter acts as a guide for the officer reviewing the documents.
It explains why the person is seeking permission to leave and return, how the travel fits their current immigration status, and what documents are attached.
By summarizing the request, the letter allows USCIS to process the application efficiently.
The letter is especially important for those with sensitive or emergency travel situations.
It can explain family emergencies, medical procedures abroad, or other urgent reasons for travel.
This helps USCIS understand the seriousness of the request and make a faster decision.
Common Scenarios for Use
People apply for advance parole for several reasons.
Common scenarios include family emergencies, humanitarian reasons, educational programs, work-related travel, or medical care abroad.
For example, someone with DACA status may need to visit a sick relative in another country.
Another person might need emergency travel for surgery not available in the United States.
Others may use advance parole to attend academic conferences or professional meetings.
The cover letter should explain the reason for travel as clearly as possible.
Applicants should give details, include important dates, and note the relationship to anyone they may visit.
This shows why the travel is necessary and provides context for the request, as explained by resources like Informed Immigrant’s guide to advance parole for DACA.
Essential Components of an Advance Parole Cover Letter
A strong advance parole cover letter helps organize the application and makes it easier for USCIS officers to understand the request.
Each section of the letter should clearly present important details so there is little room for confusion or mistakes.
Applicant Information
This part includes the applicant’s full name, mailing address, and contact details.
The date of submission should be placed at the start of the letter.
Make sure to include any relevant identifying numbers, such as the USCIS Alien Registration Number (A-Number) if available.
Applicants should also list the type of application, such as Form I-131 for the application for a travel document.
If the advance parole request is connected to a pending green card application (Form I-485), it should be stated clearly.
Including these details helps the officer match the letter to the correct file.
A sample format might look like:
| Information Type | Example |
|---|---|
| Full Legal Name | Maria Lopez |
| Address | 123 Oak Street, Anytown, CA 90001 |
| A-Number (if any) | A123456789 |
| Form being filed | Form I-131 |
| Date of Submission | May 12, 2025 |
| Email and Phone | maria@email.com, (555) 123-4567 |
Supporting Document List
A clear list of supporting documents makes it easier for USCIS to process the request.
The list should include copies of Form I-131, Form I-485 (if the applicant is also applying for a green card), the applicant’s photo ID, and any previous advance parole documents, if they exist.
The list should be itemized or organized with bullet points, for example:
- Completed Form I-131, Application for Travel Document
- Copy of Form I-485 (if pending)
- Copy of government-issued photo ID (such as a passport or driver’s license)
- Copies of any previous Advance Parole documents, if issued
- Additional evidence requested by a Request for Evidence (RFE), if applicable
Numbering and labeling each document can help prevent confusion and speed up the process.
Including this list at the start of the packet is recommended by many immigration resources.
Reason for Request
This section explains why the applicant needs an advance parole document.
Reasons may include visiting a sick family member, attending a funeral, work-related travel, or urgent personal business.
The explanation must be specific, truthful, and as detailed as needed to show the importance of travel.
It is important to give dates, places, and relationships involved (for example, “I need to visit my mother who is seriously ill in my home country”).
Attaching supporting evidence, such as a letter from a doctor or a death certificate, adds credibility and is often expected.
If the request is related to a pending green card application, mention that leaving the country without advance parole could be considered abandoning the application.
This shows the officer that the applicant understands the rules and is following the correct process.
Step-by-Step Guide to Writing Your Cover Letter
A clear and organized advance parole cover letter is important for a strong parole application.
Making sure the letter is professional, accurate, and personal helps USCIS review the application without confusion or delay.
Choosing the Right Format
The format of the cover letter should be simple, clean, and easy to read.
The applicant’s contact information should be placed at the top left, followed by the date and the address of the USCIS office where the parole application will be sent.
Every cover letter should include a subject line like: “Re: Form I-131, Application for Travel Document – Advance Parole.”
This line helps the officer quickly understand the purpose of the letter.
Numbered or bulleted lists can be used to show all documents included with the application.
Sections should be short, with clear headings if needed, so officers can follow the letter easily.
More details about proper formatting can be found on the ImmigrationHelp.org guide for advance parole cover letters.
Sample Wording
Below is sample text for an advance parole cover letter:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Phone Number]
[Email Address]
[Date]
USCIS [Service Center Address]
Re: Form I-131, Application for Travel Document – Advance Parole
Applicant: [Full Name]
A-Number: [A# if any]
Dear Sir or Madam,
I am submitting Form I-131 for Advance Parole as part of my Adjustment of Status and Application to Register Permanent Residence.
The purpose of my travel is [reason for travel].
I have included the required supporting documents listed below.
Enclosures:
- Completed Form I-131
- Copy of receipt notice for Form I-485
- Two passport photos
- Copy of government-issued photo ID
Thank you for your attention.
Sincerely,
[Your Name]
Sample wording can be changed as needed for personal information or specific reasons for travel.
Personalizing Your Letter
USCIS officers want to know your situation is real and urgent.
Start by explaining your specific reason for travel, like a family matter or medical need.
Give dates, relationships, and any important details but keep each point short and relevant.
Share any ties you have to the United States, such as work, school, or family responsibilities.
Always use honest and clear language.
Avoid too many details or emotional stories that do not help your case.
You can also include a brief list of key documents you have added.
Mention your status, such as you are applying for adjustment of status or permanent residence through the Application to Register Permanent Residence.
For more details on structuring your letter, see this advance parole cover letter sample from CitizenPath.
Important Forms and Their Role
When submitting an advance parole cover letter, applicants use specific forms that have different functions.
Each form has requirements to follow, deadlines, and types of supporting documents.
Form I-131 Explained
Form I-131 is the key document for requesting advance parole.
It is also used for a refugee travel document or re-entry permit.
Form I-131 collects personal information, travel plans, and the reason for travel.
The form helps the U.S. Citizenship and Immigration Services (USCIS) decide if the applicant qualifies for advance parole.
Applicants should fill out Form I-131 carefully and answer all questions.
They must attach documents that support their request, like proof of identity and evidence showing the purpose of their trip.
Filing Form I-131 with accurate details reduces delays and helps officers make a faster decision.
For guidance on writing a cover letter for this form, this resource provides a detailed example.
Supporting Forms for Employment Authorization
Some applicants file for advance parole and employment authorization at the same time.
They often include Form I-765, known as the Application for Employment Authorization.
This form is needed to apply for an employment authorization document (EAD), which lets someone work legally in the U.S.
Including Form I-765 can speed up getting both advance parole and work permission.
When submitting both forms, applicants must use the correct version and follow any special instructions.
Supporting evidence, such as copies of previous EAD cards or a pending green card application, should also be included.
Detailed information can be found through USCIS cover letter samples.
When to File Multiple Forms
Applicants sometimes need to file more than one form if they need several benefits at once.
For example, a person may file both Form I-131 for travel and Form I-765 for work authorization.
This is common when someone is adjusting their status or applying for a green card.
Filing multiple forms together can be more efficient than submitting them separately.
USCIS typically reviews these forms as one package, which can reduce wait times.
However, it is important to check eligibility and prepare all documents correctly.
Lists of required forms and documents can be found with advance parole application guidance.
Tips for Submitting a Successful Cover Letter
A strong cover letter can help USCIS officers quickly understand the applicant’s situation and the purpose of the advance parole request. Good organization, clear language, and correct support documents increase the chance of smooth processing and reduce the risk of delays.
Clarity and Organization
Clarity is essential. The cover letter should explain why the applicant needs advance parole and include Form I-131 application details.
It helps to keep the letter to one page and avoid repetitive statements. Use bullet points or numbered lists to present the main reasons and the types of evidence included.
Organize the letter in a logical order. List documents in the order they are arranged in the package.
Start with proof of identity, then move to evidence of the need to travel. Group documents by topic, such as support letters from doctors, school records, or notice of urgent family matters.
Using clear headings for sections in the letter can also be helpful. Brief introductions before each list or section make the letter easy to scan.
Highlighting Urgency and Expedite Requests
When there is urgency—such as a medical emergency or family crisis—the cover letter should clearly state this at the beginning. Use bold text to highlight key dates or urgent circumstances.
The letter should specifically request expedited processing, if eligible, and refer to relevant USCIS policy on expedite requests. Include supporting evidence for the urgency, such as:
- Hospital or doctor’s letters
- Travel tickets
- A death or birth certificate
Reference USCIS processing times and explain why waiting would cause hardship. Mention prior attempts to resolve the situation or communicate with USCIS if any were made.
Be direct and avoid vague statements about need.
Professional Tone and Supporting Evidence
The tone of the cover letter should always be professional and polite. Avoid emotional language or personal appeals.
Use correct grammar, simple sentences, and respectful language throughout. Supporting evidence must be complete and well-labeled.
Include copies of receipts, the applicant’s identification, travel plans, or medical letters. Refer to each piece of evidence in the body of the letter and label the attachments clearly so that USCIS officers can find documents quickly.
If responding to requests for evidence, clearly indicate which items satisfy each request. Stating the type of evidence and its relevance to advance parole helps organize the packet for easier review.
Double-check that all supporting documents are included and match up with what is listed in the letter.
Common Mistakes and How to Avoid Them
Many applicants make mistakes in their advance parole cover letters that can lead to delays or even denials. Attention to detail and careful use of language are needed to present a strong, clear case to immigration officials.
Missing Information
Leaving out required information can cause problems with the application for travel documents. Applicants should always include details like their full name, A-number, receipt number, and clear reasons for traveling.
It is also important to identify and reference every piece of evidence provided. This includes supporting documents, proof of emergencies, or ties to close relatives.
Missing attachments or forgetting to mention why travel is temporary raises questions for officers at CBP. Lack of detail on past immigration status or periods of unlawful presence may hurt the application.
People who have concerns about being inadmissible must explain their situation clearly. A checklist can help prevent these mistakes:
- List all personal details.
- Double-check supporting evidence is included.
- Clearly state the purpose and length of travel.
- Give honest details about legal or inadmissibility issues.
Incorrect Form Usage
Using the wrong form or the wrong version of a form is a frequent error. Each time, applicants must make sure they use the most up-to-date USCIS forms and guidance.
If the cover letter says “advance parole” but the form is for another action, the application may be rejected. It is also easy to mislabel documents or forget to follow specific instructions found on government websites.
Applicants should check the USCIS instructions for filing advance parole before submitting anything. Print or attach documents as directed, and use clear titles on all attachments.
Watch out for deadlines. Submitting the wrong form, or missing questions about inadmissibility, can cause delays or a denial.
Language and Tone Errors
The cover letter must be clear, formal, and polite at all times. Errors in grammar, informal language, or missing explanations can confuse a USCIS officer.
Avoid slang, overly emotional statements, or jokes. If English is not strong, applicants should type and proofread the letter.
Using simple, correct sentences helps show respect for officials and the process. People should not discuss why they are unhappy with U.S. policies or complain about the process.
Focus only on facts: purpose of travel, dates, and a summary of the situation. Reviewing tips from reliable resources, such as ImmigrationHelp.org or other legal aid groups, can help applicants avoid critical errors.
After Submission: What Happens Next?
After submitting an Advance Parole cover letter and application, USCIS will begin processing the request. Processing times may vary, and applicants should be aware of possible requests for more information or delays.
USCIS Review Process
When USCIS receives an Advance Parole application, they will send a Form I-797C, also called a receipt notice. This means the application has entered the review phase.
USCIS staff will review the forms, supporting documents, and the cover letter to check that everything is correct and complete. If any forms or documents are missing, this can cause processing to stall.
Typical USCIS processing times for Advance Parole requests range from a few weeks to several months, depending on the office handling the case. Applicants can check the estimated processing times using the USCIS online tool.
USCIS may perform background checks, review immigration history, or verify other information in the application. If they approve the request, they will send an approval notice and the travel document by mail.
Requests for Evidence
If something is missing or unclear, USCIS may send a Request for Evidence (RFE). An RFE asks the applicant to provide more documents or answers to specific questions before a final decision.
Common reasons for RFEs include missing signatures, unclear travel reasons, or incomplete supporting documentation. It is important to respond quickly, as delays can lead to denial.
Applicants should gather the documents requested and send them as soon as possible, following the instructions in the RFE notice. Sending the right evidence and being clear will help move the process forward without delays.
If help is needed, consulting an immigration attorney can be useful.
Responding to Delays or Denials
USCIS processing times sometimes take longer than expected. If the posted timeframe passes and there is still no decision, applicants can submit a case inquiry through the USCIS website.
If Advance Parole is denied, USCIS will explain the reason in writing. In most cases, there is no appeal for Advance Parole, but applicants can reapply with stronger evidence or clearer documentation.
For serious concerns, especially if the application is linked to removal proceedings, a person may need to contact the Board of Immigration Appeals or discuss possible actions with a legal professional.
Legal and Travel Considerations
Traveling on advance parole requires careful attention to United States immigration law. Applicants need to be aware of both legal requirements and the risks that may come with leaving the country while a case is pending.
Consulting an Immigration Attorney
Speaking with an immigration attorney is very important. Laws and policies can change quickly.
An attorney can check if someone qualifies for advance parole and help avoid mistakes on forms and paperwork. They can also explain how advance parole may affect other immigration benefits like adjustment of status, Temporary Protected Status (TPS), or asylum.
Sometimes a case can be complicated. People with past immigration violations, such as unlawful presence or a prior removal order, face special risks.
An attorney will know how factors like these are handled under the Immigration and Nationality Act. They can also provide advice if any unique situations come up while traveling or at a port of entry.
It is helpful to prepare a list of questions for the attorney. This can include asking about the effect of leaving the U.S., how long parole lasts, or the risk of being denied entry by Customs and Border Protection.
Risks of Leaving the United States
Leaving the United States on advance parole can be risky. U.S. Customs and Border Protection (CBP) decides who can reenter the country, even with an approved travel document.
There is no guarantee of reentry. Some risks include being found inadmissible and getting stuck outside the United States.
This can happen if a person has certain criminal records, previous immigration law violations, or if their parole document is expired or lost. These issues often mean a person cannot return until a new application or waiver is approved.
Anyone under TPS, those applying for green cards, or DACA recipients need to double check the impact of travel. If their application status changes while outside the U.S., they could lose their protection or benefit.
Bringing all needed papers, copies of the advance parole document, and a list of important contacts can help in case issues come up at the border. Always check current rules and advisories before making travel plans, as rules can change at any time.
Understanding Parole and Inadmissibility
Advance parole does not guarantee admission back to the U.S. It only gives permission to ask CBP for entry.
A person with an advance parole document is called a parolee. CBP can still use its authority to deny entry if someone is found inadmissible, even at the port of entry.
Main grounds of inadmissibility include criminal convictions, violating immigration law, or past removal from the United States. These grounds are outlined in the Immigration and Nationality Act.
People who have been in the U.S. unlawfully for over 180 days may trigger bars that ban reentry for years. It is different from a reentry permit, which is used by permanent residents.
People traveling under parole are not guaranteed the same protections. Even a simple mistake, such as an expired document, can affect a person’s ability to return.
Understanding these details allows applicants to be prepared for questions or problems. It helps to review the official advance parole process for a full checklist of what to bring and expect.
Frequently Asked Questions
A strong Advance Parole cover letter should clearly state the purpose of travel, include personal details, and follow the correct format. Direct information, clarity, and organization help communicate the request to USCIS.
What are the essential elements to include in an Advance Parole cover letter?
Every Advance Parole cover letter should contain the applicant’s full name, address, and date of submission. It should also identify the form being filed, like Form I-131, and include a brief explanation for requesting Advance Parole.
Contact information and a clear closing statement help USCIS respond or process the application faster. More details about these elements can be found at ImmigrationHelp.org’s checklist.
How can I construct a compelling immigration cover letter for my application?
A compelling cover letter explains the reason for travel in a straightforward way. It should include supporting facts, be organized logically, and avoid unnecessary details.
Including evidence and a polite request for consideration strengthens the letter. Using clear sentences and summarizing the purpose of travel help the officer quickly understand the request.
What format should I use for a cover letter accompanying Form I-130 and I-485?
Cover letters for USCIS, including Form I-130 and I-485, follow a business letter format. Include your mailing address, the USCIS address, date, subject line stating the purpose, a greeting, and a short introduction.
List and label any supporting documents in bulleted or numbered form. For formatting tips and examples, visit CitizenPath’s USCIS cover letter samples.
Can you provide guidance on drafting a humanitarian parole letter?
A humanitarian parole letter needs to explain the urgent reasons for travel. State the humanitarian situation clearly, such as medical needs or family emergencies.
Provide evidence or documents showing why parole is necessary. Include dates, names, and contact information that relate directly to the urgent request.
What are key points to focus on while writing a cover letter for USCIS?
Be clear and brief. Address your letter specifically to USCIS, use a polite tone, and structure it logically.
Reference all attached documents by name. Double-check personal information, including your A-number or receipt number, if you have one.
How do I present strong reasons for requiring Advance Parole in my cover letter?
Describe the need for Advance Parole with specific facts, such as family emergencies, work obligations, or educational reasons.
Attach proof if available, like letters from employers or medical documents.
Use simple language to explain the situation.
Focus on direct and honest reasons for travel.
For more suggestions, see how to write a declaration in support of Advance Parole.
